How to Report an Incident

What you need

• Member or Admin access to SteadyOn
• Basic details of the incident: who, what, where, when

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Steps

1. Click Incidents in the sidebar
2. Click Report Incident
3. Enter a clear Title — for example, Forklift near-miss in loading bay
4. Add a full Description of what happened
5. Select the Type:
   • Incident — harm occurred
   • Near Miss — harm could have occurred but didn’t
   • Notifiable Event — a serious harm event that WorkSafe NZ must be notified about
6. Enter the Location
7. Set the Date and Time the incident occurred
8. Optionally link a Related Hazard — this connects the incident to a known hazard in your register
9. Enter Immediate Control Measures — what was done right away to reduce the risk?
10. Enter Long-term Corrective Actions — what will be done to prevent recurrence?
11. Click Add Photo / Video to attach evidence (optional; up to 5 files)
12. Click Report Incident

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For notifiable events

If the incident type is Notifiable Event, a warning will appear reminding you to notify WorkSafe NZ. SteadyOn records the incident and your notification, but you must submit the notification to WorkSafe NZ directly at worksafe.govt.nz/notifications.

Notifiable events include:

• Death of a person
• Notifiable injury or illness (broken bones, hospitalisation, amputation, etc.)
• Notifiable incident (unplanned or uncontrolled collapse of a structure, explosion, etc.)

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After reporting

• The incident status starts as Reported
• Move it to Under Investigation when you start looking into the cause
• When investigation is complete and actions are raised, move to Closed

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Public incident reporting

You can share a public link with workers and visitors so they can report incidents without a SteadyOn account. Find this link at the top of the Incidents page.