Tutorial 4: Schedule an Inspection

In this tutorial, you will schedule a General Workplace Inspection, understand how inspection templates work, and see how scores and BRAG status are calculated.

Time required: 15 minutes
Prerequisite: Tutorial 3: Report an Incident

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Background: Why regular inspections?

Regular inspections are one of the most effective ways to identify hazards before they cause harm. They also provide documented evidence that you are actively managing your workplace — important for audits, insurance, and regulatory compliance.

SteadyOn includes built-in inspection templates covering the most common inspection types, plus the ability to create custom templates for your specific workplace.

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Step 1: Open Inspections

1. Click Inspections in the left sidebar
2. You will see the Inspections register

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Step 2: Schedule an inspection

1. Click Schedule Inspection in the top right
2. Choose a template from the dropdown:
   • Select General Workplace Inspection
   • The title automatically fills in from the template name; you can change it if needed
3. Set the Scheduled Date — pick a date in the next 7 days
4. Assign an Inspector — select yourself or a team member
5. Click Schedule

The inspection now appears in your register with status Scheduled and a 🟢 Green BRAG (it’s coming up soon). As the date approaches or passes, it will move to Amber then Red.

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Step 3: Open and complete the inspection

1. Click the inspection title to open it

2. You will see the checklist organised into sections:

   • Housekeeping & Access
   • Equipment & Machinery
   • First Aid & Emergency

3. For each item, mark it as:

   • ✅ Pass — the item is satisfactory
   • ❌ Fail — the item needs attention
   • N/A — the item does not apply to your workplace

4. Work through each section. For any item you mark as Fail, you can:

   • Add a note explaining the issue
   • Raise a corrective action directly from the checklist item

5. When all items are reviewed, click Complete Inspection

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Step 4: Understand the inspection score

After completing the inspection, SteadyOn calculates a score based on the pass/fail/N-A results:

Score = (Pass items) ÷ (Pass + Fail items) × 100%

N/A items are excluded from the calculation.

The score determines the final BRAG status:

Score	BRAG
100%	🟢 Green
80% or above	🟠 Amber
Below 80%	🔴 Red

Your pass threshold can be adjusted in Organisation Settings under the Notifications tab. If your organisation requires a higher standard, set it to 90% or 100%.

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Step 5: View your built-in templates

SteadyOn includes these built-in templates out of the box:

Template	Category
General Workplace Inspection	Workplace
Fire Safety Inspection	Fire Safety
Equipment Inspection	Equipment
First Aid Readiness	First Aid
Hazardous Substances	Hazardous Substances
Manual Handling	Manual Handling

To create your own custom template, click Manage Templates in the Inspections header and follow the template builder.

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What you’ve accomplished

You now know how to:

• ✅ Schedule a workplace inspection using a built-in template
• ✅ Complete an inspection checklist with pass/fail/N-A
• ✅ Raise corrective actions from failed items
• ✅ Understand how the inspection score and BRAG work

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Next step

Continue to Tutorial 5: Track Training Records to learn how to monitor worker certifications and expiry dates.